Internal Forms and Procedures
(Note: the following links to forms will only be accessible on campus)
The following documents require Acrobat Reader
PROCESSING CALENDARS:
STAFF ORGANIZATION:
- Business_Services_Job_Responsibilities
- Org_Chart_District_Business_Services
- Seating_Chart_Business_Services
- Who_Does_What_At_District_Office
FORMS:
- Classified_Employee_Timesheet
- Conf_Leave_Expense_Claim_FILL_IN_FORM
- Conf_Leave_Out_of_State_Req_FILL_IN_FORM
- Conf_Leave_Req_FILL_IN_FORM
- Disbursement_Request_Form
- Enrollment_Fee_Reimbursement_Application_FILL_IN_FORM
- Equipment_Transfer_Request_FILL_IN_FORM
- Payroll_Account_Adjustment_Request_FILL_IN_FORM
- Purchasing_Card_Log_FILL_IN_FORM
- Travel_Expense_FILL_IN_FORM
PROCEDURES:
- Accounting_for_Retention
- Add_a_New_Fund_Type
- Administrative_Cost_Allowance_-_Campus_Based
- Administrative_Cost_Allowance_-_Pell_Grant
- AP_Check_Register_File_To_County
- AP_Cycle
- AP_Processing_Cycle
- AR_New_Vendor_Code
- Budget_Transfer_Rpt_For_Board
- Cancel_AP_Check
- Cash_Circle
- Change_an_Existing_Account
- Change_an_Existing_Fund
- Check_Deposit_Procedures
- Checks_Deposited_With_County
- Child_Care_Payments_Recording_and_Deposit
- Close_a_Cashier_Session
- Correct_Journal_Error
- COTOP_Offset_Check_Procedure
- County_Cash_Procedures
- County_Signature_Card_Blank
- Create_and_Change_a_Detail_Code
- Daily_Reports_Generated_To_DBUS_Printer
- Disposable_Records
- Encumbered_and_Non-Encumbered_Job_Classifications
- Enrollment_Fee_Overpayment_Refund
- Expenditures_For_Supplies_Equipment_Land_and_Buildings
- Flexible_Benefits_Process
- Fund_Establishment
- G5_Drawdown_of_Funds_for_Grants
- Health_Self-Insurance_Payments_and_Deposits
- Invoice_Processing_for_Payments
- Journal_Entries_Online_Approval_Procedures
- Journaling_Cashier_Deposits_from_Colleges
- Journaling_Web_Credit_Card_Payments
- Liquidating_Purchase_Orders
- Payroll_Verification_Procedure
- Procurement_Card_Procedures
- Release_Student_Loan_Payment
- Students_Returned_Checks_and_Record_Hold
- Students_Returned_Checks_Community_Education
- Transfer_Funds_For_Chabot_Bookstore
- Transfering_Funds_From_Students_To_Alameda_County
- Update_Budget_FTE