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Business Services Guide

Grants

Uniform Guidance Procurement Standards

On May 17, 2017 the Office of Management and Budget (OMB) issued an addendum to the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). This addendum allows nonfederal entities an additional year to implement the Uniform Guidance requirements related to procurement. CLPCCD chooses to utilize the extension and these requirements will take effect for CLPCCD's fiscal year beginning July 1, 2018. (This extension extends the previous extension granted by the OMB.)

Identification of Chief Business Official (CBO) on Grant Applications

Grants are awarded to the District, not to the colleges. Grant awards are accepted and approved by the Board of Trustees of the District. It is important to include the District's CBO as the official financial officer on all grant applications. The CBO is authorized to execute grants awarded to the District. The District's CBO is Ronald Gerhard, Vice Chancellor, Business Services. If the grant agreement allows for a copy of the notice of grant award to be sent to a secondary business official, it should be addressed to Rosalie Roque, District Budget Officer.

Indirect Rate Agreement

The District has an indirect rate agreement with the federal government. Please contact District Business Services if you need a copy of the indirect rate agreement. The Department of Health and Human Services is our cognizant agency. The rate agreement is effective for four fiscal years: July 1, 2015 through June 30, 2019. The on-campus rate is 47% and the off-campus rate is 25%. Both are based on Modified Total Direct Costs (MTDC). The maximum allowable indirect rate must be applied to any federal grant proposal.

MTDC consists of all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs, and the portion of each subaward in excess of $25,000. Equipment is defined as tangible nonexpendable personal property having a useful life of more than one year and an acquisition cost of $5,000 or more per unit. Equipment less than $5,000 unit cost may be recorded as a consumable supply.

Off-campus definition: For all activities performed in facilities not owned by the institution and to which rent is directly allocated to the project(s), the off-campus rate will apply. Grants or contracts will not be subject to more than one F&A (Facilities and Administrative) cost rate. If more than 50% of a project is performed off-campus, the off-campus rate will apply to the entire project.

This page is currently under construction. More information will be added soon.

Contact Information

Please contact Rosalie Roque if you have questions regarding Grants. She can be reached at (925) 485-5229.