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Planning and Budget Committee (PBC)

Regular meetings commence on the first Friday of the month at 12:30 p.m., except for summer months, when the regular meetings will commence on the first Thursday.

Special meetings for FY 2020-21 commence on the third Friday of the month at 9:30 a.m.

Meeting location: meetings are conducted by Zoom during Covid-19 shelter-in-place orders. See agenda for link.

The Charge of the Planning & Budget Committee

PBC Members

Tri-Chairs (3)	DO	Jonah Nicholas
	CC	Noell Adams
	LPC	Sarah Thompson
Administrators (5)	DO	Dr. Theresa Fleischer Rowland
	CC	Dale Wagoner
	LPC	Rajinder Samra
	CC	Nathaniel Rice
	LPC	Anette Raichbart
Faculty Association (2)	CC	Jeff Drouin
	LPC	Thomas Orf
Academic Senate (4)	CC	Miguel Colon
	LPC	Tina Inzerilla
	CC	Dr. Patricia Shannon
	LPC	Sarah Thompson
Classified Senate (3)	CC	Noell Adams
	LPC	David Rodriguez
	DO	Chasity Whiteside
Classified Union (3)	CC	Virginia Criswell
	LPC	Stephany Chavez
	DO	Cathy Gould
Students (2)	CC	Stacy Harris
	LPC	Thomas Blakely

PBC Agendas, Minutes, Handouts and Add'l Data

Date	Agenda	Minutes	Handouts	Recommendations to the Chancellor	Additional Data
June 3, 2022	Agenda	Minutes	Budget Status Reports
May 6, 2022	Agenda	Minutes	Budget Status Reports
April 1, 2022	Agenda	Minutes	Budget Status Reports
March 4, 2022	Agenda	Minutes	Budget Status Reports Review Tentative Budget-Revenue Alloc Model FY22-23 Review Tentative Budget Review-Step 3A
Feb. 4, 2022	Agenda	Minutes	Budget Status Reports Budget Development Calendar Revenue and Expense Assumptions for Tentative Budget FY 22-23 BAM Timeline Worksheet Note: this is a working docuement in progres and due to change SCFF White Paper-Analysis, Oct. 2019 and SCFF White Paper Presentation
Jan. 21, 2022	Agenda	Minutes	Budget Status Reports SCFF Legislative Update	None
Dec. 3, 2021	Agenda	Minutes	Budget Status Reports	None
Nov. 19, 2021	Agenda	Minutes		None
Nov. 5, 2021	Agenda	Minutes	Budget Status Reports	None
Oct. 15, 2021	Agenda	Minutes	New Potential Funding Formula Model Type of Funding	None
Oct. 1, 2021	Agenda	Minutes		None
Sept. 17, 2021	Agenda	Minutes	BAM Timeline Worksheet Note: this is a working docuement in progres and due to change	Enrollment Strategy
Sept. 3, 2021	Agenda	Minutes		None
August 20, 2021	Agenda	Minutes		None
August 6, 2021	Agenda	Minutes		None
July 15, 2021	Agenda	Minutes		None
June 17, 2021	Agenda	Minutes		None
June 3, 2021	Agenda	Minutes	Budget Status Reports May 31, 2021	None
May 21, 2021	Agenda	Minutes	May Revise	None
May 7, 2021	Agenda	Minutes	Budget Status Reports April 30, 2021	None
April 16, 2021	Agenda	Minutes		None
April 2, 2021	Agenda	Minutes	Budget Status Reports March 31, 2021	None
March 19, 2021	Agenda	Minutes		None
March 5, 2021	Agenda	Minutes	Review of Position Control Tentative Budget Assumptions Budget Status Reports February 2021	None	Dept. of Finance, February 2021 Early Action Summary CCCCO
Feb. 19, 2021	Agenda	Minutes	Budget Development Calendar Intro to New Budget Allocation Model (BAM)	None
Feb. 5, 2021	Agenda	Minutes	Governor's Actions for This Year Budget Status Reports January 31, 2021	None
Jan. 22, 2021	Agenda	Minutes	Annual Marketing Strategy Review Annual Marketing Plan and Budget Budget Status Reports December 31, 2020 Governor's Budget Update	None
Dec. 18 2020	Agenda	Minutes	Financial Aid Summary	None
Dec. 4, 2020	Agenda	Minutes	State Budget Update Budget Status Reports as of November 30, 2020	None
Nov. 20, 2020	Agenda	Minutes	Fall 2019 Course Detail Comparison	None
Nov. 6, 2020	Agenda	Minutes	Budget Status Reports as of October 31, 2020	None
Oct. 16, 2020	Agenda	Minutes	Comparisons EE FTE and Fiscal	None
Oct. 2, 2020	Agenda	Minutes	Review of Adopted Budget Multi-year Planning & Budget Assumptions	None
Sept. 18, 2020	Agenda	Minutes	Ground Rules for Special Meetings revised Position Control 12-year History Operating Ledger Summay	None	FTES Charts Dept. of Finance, September Bulletin
Sept. 4, 2020	Agenda	Minutes	Budget Development Calendar District Budget Status Report Budget Update	None
August 7, 2020	Agenda	Minutes	Cash Flow Scenarios for Projected State Deferrals Revieiw of FON Overview of COVID Funding Revised Revenue Allocation Model August Budget Update	None
July 29, 2020 Special Meeting	Agenda	Minutes	Six-Year Position Control History	None
July 2, 2020	Agenda	Minutes	Budget Update PBC July 2, 2020 Designated Program Review Notes 13XX Budgets Link to Funded SCFF Metric Projects on ESS Webpages	None
June 18, 2020 12:30 p.m. Special Meeting	Agenda	Minutes	Buget Allocation Model Memo from Chancellor Gerhard Tentative Budget Book Fiscal Year 20-21 Tentative Budget Presentation Fiscal Year 20-21	None	California Dept. of Finance, June 2020
June 4, 2020	Agenda	Minutes	Information for a New Email System Recommendation of Changes to the Charge of PBC May Revise & Fiscal Stability Review of May Budget Presentation Updated Revenue Allocation Model	None
May 1, 2020	Agenda	Minutes	PBC Meeting Dates FY20-21 revised and approved Budget Update Presentation Revenue Allocation Model Tentative Budget draft List of Step 3A Expenses | Calc for Reassign Time Costs See SCFF spring 2020 project proposals in table below. Establishing an OPEB Irrevocable Trust	Recommendation: Fund SCFF Project Proposals, Spring 2020	SSCal: UCLA Econ Update SSCal: Lessons from Great Recession IPBM Chart revisied
Apr. 3, 2020	Agenda	Minutes	OPEB Discussion ESS-SCFF Project Reporting Charge of PBC Tentative Budget Review-Step 3A Tentative Budger Review-Steps 1-7	None
Mar. 6, 2020	Agenda	Minutes	revised Budget Development Calendar FY20-21 Analysis of Adjunct Faculty Budgets SCFF Metric Rates P-1, 2019/20	None	CDF Financial Bulletin Feb. 2020
Feb. 7, 2020	Agenda	Minutes	Marketing Strategy CW/P Presentation: Other Multi-collge District Allocations	Recommendation: SCFF Formula-Changing Advocacy Fund	Rollback Reserve Statement Philosophy Statement from the PBC Taskforce for SCFF Reserve
Jan. 24, 2020	Agenda	Minutes	ACBO Workshop Update SCFF Spring 2020 Timeline SCFF App 2.0 Prerequisite Questionnaire SCFF e-Workbook for Application Draft	None
Dec. 6, 2019	Agenda	Minutes	Multi-Year SCFF Projections SCFF Proposal Assumptions for Eval FFC to PBC Cover Sheet	Recommendation: Fund SCFF Project Proposals, Fall 2019
Nov. 1, 2019	New Agenda	Minutes	SCFF PP Eval Sheet of Assumptions PBC Taskforce-Reserve Policy Philosophy Statement UGF Breakout 30Oct2019 e-handout: 2014-2017 PBC Meeting Notes Collection	None
Oct. 4, 2019	Agenda	Minutes	UGF Chart updated 4Oct19 SCFF Proposal Report Out CW/P Budget Model Examples	None
Sept. 6, 2019	Agenda	Minutes	Adopted Budget-Advanced Presentation OPEB Irrevocable Trust 2018 Data Methodology-CWP	None	SSC Fiscal Report Sept. 2019 CDF Finance Bulletin Sept. 2019
May 3, 2019	Agenda	Minutes	Deriving SCFF Data CW/P Facilitated Conversation	Recommendation: Fund SCFF Pilot Projects 3May2019	CDF Finance Bulletin August 2019 CDF Finance Bulletin April 2019 SSC Fiscal Report
April 5, 2019	Agenda	Minutes	CW/P Overview of Model Creation	None	CDF Finance Bulletin March 2019
March 1, 2019	Agenda	Minutes	Revenue Allocation Model Budget Status Report CW/P_SCFF PresentationChabot Marketing Research Projects FFC Noncredit Presentation	None
February 1, 2019	Agenda	Minutes		None	10Jan19 Update on Governor's Budget 25Jan19 Governor's Proposed Budget
December 7, 2018	Agenda	Minutes	FY19 Five Year Project. Plan 30Nov18 Review of District Wide Reserves	None
November 2, 2018	Agenda	Minutes	Reserve Breakout	None	CDF Finance Bulletin November 2019

 

SCFF Project Proposals Forwared to PBC by FFC, spring 2020

Strategic Enrollment Management Tool
CalFresh Employment & Training	CalFresh Additional Info
Summer Bridge	Summer Bridge Additional Info

 

SCFF Project Proposals Forwarded to the FFC Fall 2019	SCFF Project Proposals Forwarded to the FFC with modifications and/or additional information Fall 2019	SCFF Project Proposals Forwarded to the PBC-Pending College Approval Process
Adding Course Attributes to Chabot Banner	Guided Pathways: Program Mapping & Academic Pathway (LPC)	Guided Pathways: Program Mapping and Academic Pathway (Chabot)
Advanced Reporting from DegreeWorks	Major Outreach and Support for Degree Completion
Banner Revision Project	Residency Determination
DegreeWorks Software Upgrade	RISE: Course at Santa Rita
Increasing AB 540 Numbers	Support for Non-Credit (LPC)	Support for Non-Credit (Chabot)
Inreach to Improve Math Momentum

PBC Recommendations to the Chancellor FY19-20

• SCFF Formula-Changing Advocacy Fund 7Feb20
• SCFF Project Proposals from Fall 2019 6Dec19
• SCFF pilotProject Proposal for IRs and Campus Logic 3May2019

Archived PBC Recommendations to the Chancellor

• Recommendation March 2, 2018
• Recommendation February 14, 2017
• Recommendation May 1, 2015
• Recommendation April 1, 2015

Archived PBC Meeting Dates and Notes

• 2014-2018 PBC Meeting Notes Collection
• 2017-18 Meeting Dates | Meeting Notes March 2, 2018
• 2017-18 Meetings
• 2016-17 Meeting Dates
• 2016-17 Meetings
• 2015-16 Meeting Dates
  
• 2015-16 Meetings
• 2014-15 Meetings